Custom software for disability and behavioral health providers: portals, document intelligence, reconciliation engines and reporting pipelines. The repetitive work runs itself, and your people get their hours back.

Start a project Browse 48 systems

Letters, exports, emails and paper forms

Sample activityRunning

    48systems built for provider operations

    1994the year our founder started working in the field

    0new subscriptions needed. We build in Workspace, Excel and Python

    1business day to hear back about your process

    Watch

    See it in action.

    A closer look at Accelerate Solutions and the kind of work behind these systems.

    Plays right here in YouTube’s privacy-enhanced mode. The player loads only when you press play.

    The problem

    Your best people are buried in work a machine should do.

    Re-keying the same data into three systems. Chasing signatures over email. Reconciling spreadsheets line by line. Copying numbers out of PDFs. It isn't hard work. It's slow, error-prone work that quietly eats entire roles.

    Every hour spent on manual process is an hour not spent serving people, catching problems early, or improving how your organization runs. And the drudgery never calls in sick. It just grows.

    This week's drudgery
    Collect and countersign 14 documents 3 hrs of staff
    Key figures out of 60 authorization letters 5 hrs of staff
    Reconcile payroll against remittances 1 day of staff
    Build and send the Monday reports 2 hrs of staff
    Chase expiring credentials and renewals 90 min of staff
    0hours handed back to your team, this week alone.

    Rented or built

    Stop renting software that almost fits.

    The one-size-fits-all era is ending. Form builders, e-signature services and CRMs each solve part of the job, bill per seat, and leave your staff gluing the pieces together by hand.

    We build the exact tool your process needs inside the Google Workspace and Excel you already pay for. When the tool fits the work completely, the subscriptions can go.

    Form builderPer seat, per month Almost fits
    E-signature servicePer envelope Almost fits
    CRMPer seat, per month Almost fits
    Learning platformPer learner Almost fits
    Survey toolPer response tier Almost fits
    Reporting add-onPer connector Almost fits

    Six vendors, six logins, six renewals, and data that never meets.

    Estimate

    What is the drag costing you?

    Set the sliders to match your team. It's a planning estimate, not a quote, but it's usually the number that starts the conversation.

    6 people
    8 hrs
    $28
    60%

    Hours returned each year

    0

    0full-time roles freed up
    $0of staff time redirected

    0 forty-hour weeks of work, every year

    Assumes 48 working weeks a year. For planning only.

    Demo

    Watch an authorization letter become data.

    This is the workflow behind our PA Intelligence Workbench, running on a fictional letter. The real tool reads dozens at a time, renames every file to your convention and fills your tracker, with a person approving each line.

    Department of Sample Services Division of Waiver Programs

    September 14, 2026

    Jordan Avery
    1200 Example Lane
    Louisville, KY 40200

    Dear Jordan Avery (Medicaid ID DEMO000123):

    Subject: Supports for Community Living Prior Authorization Approval

    The services below have been prior authorized for the dates shown.

    ServiceUnits / FrequencyBeginEnd
    Behavior Support: H000412.00 per WK10/01/202603/31/2027
    Respite: T1005960.00 per YR10/01/202609/30/2027
    Consultative Clinical and Therapeutic (Diet/Nutrition): H000430.00 per YR10/01/202609/30/2027

    Provider: 7100000000, Sample Provider, LLC

    Fictional letter for demonstration. No real person, member or provider is represented.

    Local text pass, then Gemini
    1. Read letter
    2. Extract lines
    3. Validate
    4. Rename and file

    Ready to read the sample letter.

    Systems

    48 systems, each built for a real bottleneck.

    Portals, engines, browser extensions and desktop tools, most in daily use by the people they were built for. Filter by the kind of work, or search for the problem you have.

      Quality program

      A quality program that runs itself.

      Our Community Access tools began as a documentation fix and grew into a complete quality loop. The model works for any service type: screen well, certify staff, score the work, then support the specific challenges the scores reveal.

      Screen every referral with structure.

      A structured evaluation of each referral before it's accepted, so services start with the right match and the right expectations.

      Referral PortalIntake QuestionnairePlacement Board

      Screen, certify, score, support. Each stage produces the data the next one needs, so the program improves without anyone assembling a report.

      About

      Built by someone who still runs these operations.

      Accelerate Solutions works primarily with organizations serving people with intellectual and developmental disabilities, and with providers of mental and behavioral health services. That focus isn't a marketing choice. It's where we come from.

      We didn't study this field from the outside. We run the operations we automate.

      Founder Patrick Spears has worked in disability and behavioral health services since 1994, including fifteen years as an investigator, and today directs operations at a Kentucky Medicaid waiver provider. That's why the tools anticipate the edge cases: the retroactive authorization, the mid-month rate change, the document that needs two signatures in the right order.

      The investigator's habit shows up in every build. Assume someone will one day ask how a record came to be, and make sure the system can answer.

      Platform

      Every tool stands on the same foundation.

      Nothing we ship is a one-off script. Each system shares a common layer for identity, audit, validation and delivery, built on platforms you already own. Select any piece to see what it does.

      What your team uses Surfaces
      Shared foundation Built once, used everywhere
      What you already own No new vendor

      Process

      From bottleneck to running in production.

      A short, honest engagement. No six-month discovery phase, no change-order treadmill.

      1. Map

        Find the drag

        We sit with the people doing the work and map where the hours actually go, not where the org chart says they go.

        You get: a ranked list of bottlenecks
      2. Design

        Shape the tool

        We design around your real workflow, your systems and your compliance obligations, then agree on exactly what done means.

        You get: a one-page definition of done
      3. Build

        Ship it working

        The first delivery is complete: validation, error states, audit trails and documentation. You test it against real work, not a demo.

        You get: a production system and an admin guide
      4. Run

        Let it compound

        The tool runs and the hours come back. We stay on for refinements as your process evolves. Most clients come back with the next bottleneck.

        You get: refinements as your process changes

      Questions

      What providers ask before we start.

      Do we have to replace the systems we use now?

      No. We build inside Google Workspace, Excel and the EHR exports you already have. Most tools sit alongside your current systems and take work off them rather than replacing them.

      Do our staff need technical skills?

      No. Portals open from a link. Python tools arrive as ordinary Windows programs with buttons and file pickers, so nobody opens a terminal. Settings live inside each tool's admin screen, not in code.

      How long does a project take?

      Engagements are short by design. We scope a complete first delivery around one bottleneck, ship it, and build from there. You'll know the timeline for your tool before any work starts.

      How is our data handled?

      Tools run in accounts your organization controls, with role-based access and audit trails. Where AI reads a document, a person approves the result before it's saved. We walk through the data flow for your specific tool before anything is built.

      Do you only work with disability and behavioral health providers?

      That's where our depth is and where most of our work happens. If your operation has the same kind of drag, like documents, reconciliation or compliance deadlines, tell us about it.

      What if our process can't be automated?

      Then we'll tell you. Some work needs human judgment. Our job is to clear away everything around it so that judgment gets more of your team's time.

      Contact

      What would your team do with ten hours a week back?

      Tell us about the process that's eating your time. If we can automate it, we'll tell you how. If we can't, we'll tell you that too.

      Emailpatrick@acceleratesolutions.net
      Based inLouisville, Kentucky
      Response timeWithin one business day

      Tell us what's eating your team's time.

      Describe the process you'd hand to software. We'll reply within one business day. No obligation and no sales runaround.

      Where's the drag? (pick any)

      Esc
      ↑ ↓ to moveEnter to open