We build the software your business actually needs — portals, document intelligence, reconciliation engines, reporting pipelines — so the repetitive work runs itself and your people spend their hours on the work only they can do.
The problem
Re-keying the same data into three systems. Chasing signatures over email. Reconciling spreadsheets line by line. Copying numbers out of PDFs. It's not hard work — it's slow, error-prone work that quietly eats entire roles.
Every hour spent on manual process is an hour not spent serving clients, catching problems early, or improving how the business runs. And unlike your people, the drudgery never calls in sick — it just grows.
Accelerate Solutions replaces those hours with purpose-built software: tools shaped exactly to your workflow, not another off-the-shelf platform your team has to bend around. Watch the checklist — that's what handing work to software looks like.
Who we serve
Accelerate Solutions works primarily with organizations serving people with intellectual and developmental disabilities and providers of mental and behavioral health services. That focus isn't a marketing choice — it's where we come from.
We didn't study these fields from the outside. We spent decades inside them — running the operations we now automate.
Years of hands-on provider operations mean we already understand the shape of your work: the waiver programs and their documentation demands, the billing cycles that don't forgive errors, the credentialing clocks, the audits that arrive without warning. You won't spend the first month of an engagement teaching us your acronyms.
That subject-matter depth changes what gets built. Tools designed by someone who has lived the workflow anticipate the edge cases — the retroactive authorization, the mid-month rate change, the document that needs two signatures in the right order — instead of discovering them in production.
Decades of accumulated field expertise, applied to every tool we ship — so the software fits the work, not the other way around.
What we build
Six categories of system we've shipped — built for regulated, detail-heavy environments where errors are expensive. Hover any card for the payoff.
Web portals that route documents, verify identity, capture legally-defensible signatures, and generate audit-stamped PDFs — automatically emailed to everyone who needs them.
Replaces: print → sign → scan → chaseEvery submission lands with a timestamped audit appendix — defensible if anyone ever asks, invisible effort if they don't.
Signature chasing: retired ✓AI-powered extraction that reads authorizations, invoices, and forms straight out of PDFs — pulling structured data, flagging discrepancies, logging every result.
Replaces: hand-keying from PDF stacksSixty documents processed while your coffee brews — each one verified against the source and logged for review.
Data entry: retired ✓Payroll-to-remittance, billing-to-ledger, system-to-system: fuzzy-matching engines that compare thousands of lines and surface only the exceptions worth a human's attention.
Replaces: side-by-side spreadsheet reviewThousands of lines compared across sources in seconds — your team reviews the twelve that actually need judgment.
Line-by-line review: retired ✓Scheduled digests, utilization trackers, expiration alerts, and branded HTML email reports that assemble themselves from your live data.
Replaces: "someone remembers to run it"Nobody builds it, nobody forgets it, nobody asks for it — the numbers are simply there before the questions are.
Report scramble: retired ✓End-to-end onboarding flows — tax forms, direct deposit, background-check automation, training with verified certificates — in one guided path.
Replaces: a folder of forms & follow-upsNew hires arrive compliant and credentialed on day one — every form validated, every certificate verifiable.
Onboarding limbo: retired ✓Command-center views that pull from every system you run — banking, records, contacts, filings — and reconcile them into one screen with drill-downs and scheduled summaries.
Replaces: five tabs, five versions of truthEvery source reconciled before you look at it — discrepancies flagged, trends surfaced, digest in your inbox.
Tab juggling: retired ✓production tools built and running today
of hours of manual work retired each year
platforms integrated — from Google Workspace to legacy EHRs
delivery is production-ready — not a prototype you babysit
How it works
A short, honest engagement — no six-month discovery phase, no change-order treadmill.
We sit with the people doing the work and map where hours actually go — not where the org chart says they go.
We design around your real workflow, your systems, and your compliance obligations — then agree on exactly what "done" means.
First delivery is complete: validation, error states, audit trails, documentation. You test it against real work, not a demo.
The tool runs; the hours come back. We stay on for refinements as your process evolves — most clients come back with the next bottleneck.
Capabilities
We build inside your existing stack — no rip-and-replace, no new platform to buy.
Get in touch
Tell us about the process that's eating your time. If we can automate it, we'll tell you how — and if we can't, we'll tell you that too.
Start the conversationProject inquiry
Share the process you'd hand to software. We'll review it and reply within one business day — no obligation, no sales runaround.